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Visiting Faculty FAQ

Find a list of Frequently Asked Questions below. Click to expand for answers.

Visitor Travel Reimbursement

Visitors can be reimbursed per their commitment letter.  You can find the travel reimbursement form at this link.

Additional Requirements






Email or send original receipts, completed travel reimbursement form, and applicable international forms to:

Cowles Visitors

Darlene Smith -

Postdoctoral Associates

Michele Guliani -

Yale NetID, Password & Photo ID

How do I activate my Yale Net ID?

To activate your Yale NetID, visit the Yale activation page.  Enter the PIN provided to you and create a new password.

How do I change my Yale NetID Password?

You can change your Yale Net ID password by visiting the Change Your Yale Password page.

Multifactor Authentication (MFA) Service

Yale has experienced a substantial increase in attempts to compromise NetIDs. The most common cause of compromise is email phishing. Scammers’ methods for gaining access to passwords have outpaced security measures, which potentially allow them to access our systems and data. This puts our intellectual property, faculty research data, and personal information at heightened risk. DUO Everywhere significantly reduces Yale’s security vulnerability and helps us to create a more secure Yale. 

What is DUO Everywhere? 

DUO Everywhere: Multifactor authentication (MFA) adds a second layer of security to cover both on- and off- campus for VPN connections, Microsoft Office 365 and CAS logins. 

Important Points: 

  • Upon activating your NetID at you will be prompted to set up devices in DUO Everywhere. 
  • Once your NetID has been activated, setup your Duo device by clicking “DUO Everywhere” in the “Check Your DUO Everywhere Status” section. 
  • Follow the steps prompted to choose your device setup. It is recommended to set up a minimum of two devices. 
  • You can manage devices at any time by going to

What to Expect: 

What should I expect once I enroll in DUO Everywhere? 

DUO Everywhere will ask you to authenticate once per application or browser, per device. 

How long does DUO authentication last? 

When DUO requests authentication, there will be an option to extend the session for 90 days. Please be aware that you will need to do this for every session you authorize. 

Additional Resources 

For questions, please contact the ITS Help Desk at 

What can I do if I forget my Yale NetID password?

You can reset your Yale NetID password on this page by answering several security questions.

Where do I get a photo ID?

Visiting faculty who are eligible for a photo ID can visit the ID Center during normal business hours. The ID Center is located at 57 Lock Street, 1st Floor.

For more information on obtaining a photo ID, please see the ID Center webpage

Yale Resources

Where can I find the Yale academic calendar?

Below is a listing of different Yale calendars.

How do I sign up to get email announcements for Cowles and other events?

The Cowles Foundation has a visiting faculty mailing list for long-term visitors.  While long-term visitor names are added to the list before the start of their stay, visitors can subscribe by visiting this sign-up page. Visitors can also unsubscribe from the mailing list by using the same sign-up page and entering an email address in the unsubscribe field at the bottom of the page.

Yale also provides distribution lists from other departments which can be found on the Yale Subscption page.

For additional assistance, please contact

Can I use the Cowles Library?

Yes. The Cowles Foundation Library in the basement of 30 Hillhouse has restricted access, however, two-week book loans can be made by Cowles visiting faculty online. Use the Cowles Library database to search the collection; items can be checked out using the online form once a book selection has been made. You will be contacted once your books are ready for pick-up. 

Contact with any questions or for assistance.

For a more extensive collection of books and journals, the Center for Science and Social Science Information has additional resources.  The economics subject librarian is Gwyenth Crowley who can assist with database questions, working papers, search engines and other online resources.  More can be found on Gwyenth’s library resource page.

Do I have Yale Library lending privileges during my stay?

Yale University employed Visiting Scholars, Researchers and Post-Doctoral appointments are eligible for library borrowing privileges at no charge.  These privileges vary depending on the appointment, which is set by the scholar’s home department or college.  Generally speaking, if you have a Yale ID card, you should have Yale library loan privileges.  For more information on the Yale library policies and general information, see below:

Where can I use my meal card?

The university offers several dining locations around campus including 12 residential colleges. See map below or click here for the full campus map with dining hall locations. For additional Yale dining information, menus, and off-campus eateries, visit the Yale Hospitality website.

Can I use the Payne Whitney Gym?

The Payne Whitney Gym offers annual, academic, semester and monthly memberships to visiting associates, visitors, and spouses.  See the membership page for rates, services, and hours.

Can I use the Yale Health Plan during my stay?

Contact Yale Member Services for additional information.

What should I do if I suspect fraudulent activity or identity theft?

In the last year, several incidents of fraud schemes targeting members of the Yale community were reported to the Yale University Police Department. These scams primarily targeted international faculty and students. The scams are similar in that the suspect calls claiming to be a law enforcement officer and tells the victim that they owe taxes, most often related to student loans. The victim is threatened with arrest, revocation of educational credentials, deportation, and loss of VISA status. The suspects appear to have some knowledge of the victims and their relationship to the university. The phone numbers used by the suspects are spoofed and appear to be legitimate law enforcement agencies. The guise of legitimacy is enhanced when the suspects divulge some personal information on the victims, likely obtained through open source searches or social engineering. In one case the actual name of a high ranking law enforcement official was used.


  • Do not disclose any personal information if contacted by an individual demanding payment for unpaid taxes or loans.
  • Do not provide any payment to these individuals by cash, wire transfer or gift card.
  • If contacted call the Yale Police immediately at 203-432-4400.
  • You can also report a crime or send an anonymous text tip through our Bulldog Mobile (LiveSafe) app.
    (To register for Bulldog Mobile please visit

For more crime prevention and safety tips please visit

For additional information on scams:

Who do I contact in case of an emergency?

In cases of emergency, contact the appropriate department listed below:

You can also report a crime or send an anonymous text tip through our Bulldog Mobile (LiveSafe) app. (To register for Bulldog Mobile please visit the Yale LiveSafe page)

For addtional emergency information, visit the Yale Emergency Management website.

Navigating Yale's Campus

Where can I find a campus map?

The Cowles Foundation is located in the heart of Yale’s campus at 30 Hillhouse Avenue. Use the Yale online campus map to help find your way around.

How do I get around Yale's campus?

Several transportation alternatives are available for navigating the campus and beyond.  Here are some options:

Shuttle Bus

Yale provides a free shuttle service with several routes around campus. Using the Yale TransLoc map or the TransLoc Rider smartphone app (iOS and Android ), you can find stops and use the real-time shuttle tracking.

Nighttime Safe Rides

Yale provides free afterhour rides and walking escourts. For additional information, visit the Nighttime Shuttle Safe Rides & Walking Escort Service website.

Public Bus

CT Transit provides local and express bus services in the greater New Haven metro area operating 7 days a week with over 22 local routes.

Zip Car

Zipcar is a car sharing program that uses revolutionary technology to make the process of car sharing safe, easy and convenient. View campus Zipcar locations.

Noa Bike

50 shared-use bicycles are available in several locations on campus through the university’s partnership with Noa, which provides city cruiser-style bicycles, registration and reservation software and maintenance services. Read more on our bikeshare page.


For those wanting needing to travel to other destinations outside of New Haven, Union Station, provides train service in the Northeast via Metro North and Amtrak lines.

For more transportation options, please visit the Yale Transportation Options page.

What can I do in New Haven during my stay?

Computer and IT

How do I connect an Android device to the YaleSecure Wi-Fi?

NOTE: These instructions apply to Android phones using Android 7 Operating System or higher.

  1. Locate and tap Settings from the applications list. You can also arrive at Settings by pressing the menu button in the lower, left corner of your device.

  2. Tap the Connections tab. Use the slider to turn Wi-Fi ON and then tap Wi-Fi.

    Connections Settings

    3. Allow your device to scan for Wi-Fi networks. Tap YaleSecure when it appears.

    YaleSecure Wi-Fi Menu

    4. Leave the default settings and scroll down to locate the Identity field.  Fill the Identity and Password fields and then tap Connect.

    Identity: yale\YourYaleNetID (Example: yale\abc12)


    Password: Your Yale NetID Password

    Identity Example

    5. You are now connected to YaleSecure WiFi.

    YaleSecure Connected

How do I connect an iOS device to the YaleSecure Wi-Fi?

1. On the Home screen of your iPad or iPhone, tap the Settings button.

 iOS Settings icon

2. Tap Wi-Fi.
iOS Wi-Fi Settings

3. Toggle Wi-Fi (ON\OFF) switch ON.  Tap YaleSecure

YaleSecure Wi-Fi Listing

4.Fill in the requested information and then tap the Join button.

  • Username: yale\YourYaleNetID (Example: yale\abc123)
  • Password: Your NetID Password

 Username and Password fields

 NOTE: Older versions of the iPad have the Join button on the keyboard. See image below.

4. Tap Accept to finalize the connection to YaleSecure.

 Yale Wi-Fi Certificate

5. You are now connected to YaleSecure.

Connected to YaleSecure Wi-Fi

How can I access my Yale email account?

If you have been assigned a Yale email account, you can access it by visiting one of the following sites:

Additional information can be found on this help page.

How do I connect to Yale resouces via Yale VPN while off-campus?

Yale Virtual Private Network (VPN) is a way to securely access Yale’s restricted services and licensed e-resources (e.g. e-journals such as JAMA, or databases such as ArtSTOR) on the University network from a non-Yale internet source. VPN is also required for remote access to on-campus workstations - via Remote Desktop Protocol (RDP). While VPN provides excellent network security, it should only be used from an appropriately secured computing device.

To connect to VPN do the following:

  1. Download and install the free VPN software (Cisco AnyConnect) from the Yale Software Library
  2. Launch AnyConnect to access any Yale resources
  3. Enter the address and then click Connect in the AnyConnect window.
  4. Enter your NetID and NetID password when prompted.
  5. Enter the Multifactor Authentication (MFA) code from the DUO app

    AnyConnect Launch Window

    AnyConnect Login Window

For additional assistance with VPN or the Multifactor Authentication DUO app, contact the Yale ITS help desk.

VPN Video Screen Shot

A post shared by Bass Library (@basslibrary) on Mar 11, 2020 at 7:58am PDT

Are there computers with statisical software I can use?

Yale ITS provides several community access computers around campus (including 28 Hillhouse) with statistical software such as Mathematica, Matlab, and R. The Yale StatLab offers more statistical software packages. For a full list of computer lab locations and a campus map, visit the ITS Computer Labs page.

Note: A valid Yale Net ID and password are needed to sign into the computers.

How can I connect to the Wi-Fi network?

Yale provides several Wi-Fi access networks depending upon your user role:

  • YaleGuest
  • Eduroam
  • YaleSecure

Short-term Visitors

A public wireless network called YaleGuest which has limited network access is available for anyone’s use. Due to security reasons, certain programs and functionality may not be accessible via the YaleGuest network, e.g., Dropbox, Skype, and printing at 30 Hillhouse.

Another option is the Eduroam wireless network which Yale subscribes to. Eduroam (education roaming) is a secure, world-wide roaming access service that allows students, researchers and staff from participating institutions to obtain Internet connectivity across campus and when visiting other participating institutions.

If your institution is a partner, access the Eduroam network by selecting Eduroam from the Wi-Fi list on your mobile device and sign-in using your home institution’s credentials*. V iew Eduroam’s complete listing of U.S. participating schools ; International visitors can look for institutional listings on this country page .

For additional details, search your institution’s support page .

*(Credential format is typically, e.g., YaleNetID@yale.eduor

Long-term Visitors

If you have been granted a Yale NetID, it is strongly encouraged that you use the Yale Secure network when on campus. This secure connection will allow you to use any application and print to the Cowles network printers. When selecting Yale Secure from the Wi-Fi list on your device, you will be prompted to enter your Yale NetID and password to authenticate. Once connected, your credentials will be saved. If you have trouble try the YaleSecure Connection Assistant .

For more information, visit the ITS Wi-Fi page . If needing to access Yale secure websites or resources from off campus, the Cisco VPN AnyConnect client (available for download from the ITS Software Library ) in conjunction with Multifactor Authentication can be used. For assistance, call the ITS Help Desk at (203) 432-9000.

How can I print to an Economics printer from my computer?

For instructions connecting to a printer, see the Cowles Printer page.

Email if you need assistance in connecting your personal laptop to the nearest printer.

How do I make local and long distance calls from my office phone?

Yale campus, local and long distance calls can be made using your office phone. See instructions below for differnt dialing locations.

To Call Yale Campus Numbers Dial
Central Campus and Science Hill numbers last 5 digits
Medical Center Numbers last 5 digits
To Call Local Numbers (with a 203 area code) Dial
Local numbers 9 + (203) + 7 digits
Connecticut Mental Health Center (CMHC) 9 + (203) 789-7300
To Call Long Distance Numbers Dial
Long distance, in-state (YALENET) 9 + 1 + area code + 7 digits
Long distance, out-of-state (YALENET) 9 + 1 + area code + 7 digits
Long distance, in-state (personal credit card, 
bill to third number, collect)
9 + 0 + area code + 7 digits
Long distance, out-of-state (personal credit 
card, bill to third, collect)
9 + 0 + area code + 7 digits
International (YALENET) 9 + 011 + country code + city code** + number
International (personal credit card,
bill to third, collect)
9 + 01 + country code + city code** + number
Toll-free (800) numbers 9 + 1 + 800+ 7 digits

For additional dialing instructions, visit the Campus Phone webpage.