COVID-19 Virus Resources for Research
- Coronavirus Disease 2019 (COVID-19)
- Poorvu Center Academic Continuity Microsite
- ITS Community Resources
- Coronavirus Disease 2019 (COVID-19): Information for NIH Applicants and Recipients
- NIH Late Application Policy due to Public Health Emergency for United States for 2019 Novel Coronavirus (COVID-19)
- General FAQs - Proposal Submission and Award Management Related to COVID-19
- Flexibilities Available to Applicants and Recipients of Federal Financial Assistance Aﬀected by COVID-19
Research and Grant FAQs
If applying to the National Science Foundation (NSF), requests for an extension are being reviewed by the NSF on a case by case basis. Please discuss the situation with your assigned Oﬀice of Sponsored Projects (OSP) (through your departmental administrator/FRMS) proposal manager. It is recommended that you discuss the situation with the cognizant Program Oﬀicer prior to submitting a request for a proposal deadline extension.
If applying to the National Institutes of Health (NIH), the NIH has advised the research community that applications should be submitted as soon as possible after the deadline. All applications must include a letter of explanation that provides enough detail about the delay in submission in order for NIH staﬀ to evaluate the circumstance. The NIH has indicated that advance permission to submit a proposal after the due date is not required.
No. However, Federal granting agencies including the NSF and NIH provide Yale with the ability to grant itself an initial no-cost extension (up to 12 months). If your project requires a no-cost extension, please work with your department business oﬀice (DBO) in order to submit a request to your Oﬀice of Sponsored Projects award manager. Once approved by OSP, OSP will notify the federal sponsor of the extension.
For NIH awards, NIH has advised grantees that late reports will be accepted. However, issuance of the next year’s funding increment will be delayed until the report has been submitted and accepted. Please work with your assigned OSP award manager and/or OSP grant accountant to notify the award’s Grants Management Specialist and Program Oﬀicer.
Yes. Yale NIH awards not under the Streamlined Non-competing Application Process (SNAP) may carry forward unobligated balances on active grants for immediate eﬀorts to support activities related to or aﬀected by COVID-19 as long as the charges are allowable costs and are within the scope of the original award.
In addition, aﬀected recipients that have active non-SNAP grant projects may extend the ﬁnal budget period of the approved project period on active grants one time for a period of up to 12 months without requesting prior approval, by notifying the assigned grants management specialist.
Charging salaries and beneﬁts to NIH grants when no work is being performed is allowable under the current circumstances. Current Yale guidance is that all staﬀ (except those performing critical functions) are expected to work from home. If your staﬀ is working from home, they should be paid as they normally are. For staﬀ whose work cannot be performed at home, managers should consider whether they can be reassigned to duties that can be performed at home or relieve others who are working on campus. If there is no reasonable alternative, staﬀ should simply stay home and will be paid their regular pay between now and March 31, 2020. Additional guidance will be forthcoming from Yale as this is an ever-evolving situation.
The NIH has advised that Institutions aﬀected by COVID-19 may continue to provide stipend payments to fellows and trainees who may be unable to work as a result of or related to COVID-19. Yale should notify the assigned grants management oﬀicial, and provide documentation demonstrating the eﬀect of COVID-19 on Yale, and how long the Yale will be aﬀected.
The answer to this question is complicated.
The NIH states that non-refundable costs associated with grant-related travel that has been cancelled due to COVID-19 related complications may be charged to the NIH award if the costs would have otherwise been allowable. See NIH GPS 7.9.1 for detailed information on the allowability of travel expenses and the Yale travel policy.
If credit/vouchers have been granted for any of the travel expenses aﬀected by the COVID-19 situation, you are required to use the credit/vouchers and may not request additional funding from the sponsor to support travel if it is rescheduled in the future. If the credit/vouchers are not used for travel related to the original project, the costs should be reimbursed to the original project.
Institutions must document that costs charged to a grant are non-refundable and maintain documentation, in accordance with record retention requirements, and make them available to NIH upon request.
Because each situation is unique, please submit all travel related questions to firstname.lastname@example.org.
During this time, Yale is discouraging visitors from coming to campus. Additional information is available by clicking on: Campus visitors
Please contact Lisa Mosley, Executive Director, Oﬀice of Sponsored Projects at email@example.com; 203-785-3680.