Conference Travel Reimbursement
Please locate the appropriate online conference travel reimbursement form below and submit by the indicated deadline.
These online forms allow you to upload any & all receipts which will be bundled together as one document.
Upload receipts for airfare (economy only), rail and ground transportation. Receipts must be itemized and show proof of payment (i.e. if paid by credit card, the receipt should show the last 4 digits of the card).
| Conference | Form | Deadline |
| 2025 Cowles GE Conference | Coming Soon | Friday, May 30, 2025 |
| 2025 Cowles Summer Conferences at Yale SOM | Coming Soon | Friday, August 29, 2025 |
FOR U.S. CITIZENS ONLY
- Complete the W-9 IRS tax form
FOR INTERNATIONAL VISITORS ONLY
IF YOU HAVE AN ESTA VISA WAIVER -OR-
IF YOU HOLD A B1/B2/WB/WT VISA:
- Complete Sections 1, 2A, 2B and 6 of the International Information Form (IIF Instructions, pages 3-4 of form)
- Complete the W-8BEN Form (W-8BEN Instruction Sheet)
IF YOU HOLD A G4/H-1B/J1/01 VISA:
- Complete the W-8BEN Form (W-8BEN Instruction Sheet)
IF YOU HOLD A F1 VISA:
- Complete the W-8BEN Form (W-8BEN Instruction Sheet)
- Complete Sections 1, 2A, 2C, 3, 4, 5A, 5B, 5C and 6 of the International Information Form (IIF Instructions, pages 3-4 of form)
Email or send original receipts, completed travel reimbursement form, and applicable international forms to Darlene Smith at darlene.a.smith@yale.edu.
Contact
Conference Coordinator
Darlene Smith
darlene.a.smith@yale.edu
Event & Visitor Assistant Administrator
Cowles Foundation at Yale University
30 Hillhouse Avenue
P.O. Box 208281
New Haven, CT 06520
Cowles Foundation Director
Samuel Kortum
samuel.kortum@yale.edu
Administrative Director
Sue Maher
susan.maher@yale.edu